A Public meeting of the Corrections Officer Retirement Plan Local Board for the Department of Corrections was convened, Tuesday, December 21, 2004, at 11:00 a.m., in the Occupational Licensing Building, 1645 West Jefferson, Fourth Floor Conference Room, Phoenix, Arizona.

Present at the meeting were the following individuals:

 Also Present: Brian Luse, Assistant Attorney General’s Office

Ralph Burgher, Sgt., ASPC-Safford, newly elected Board Member

Absent: Nolan Thompson, Chair

Jeff Hood, Board Member

1.  Call to Order - The meeting of the Corrections Officer Retirement Plan Local Board was called to order by Acting Chair, P. Scherden, at 11:17 a.m.

a. Approval of the November 23, 2004, Public Meeting Minutes. - A motion for approval was made by B. Rollins. Seconded by M. Smarik. Approved.

b.  Approval of the November 23, 2004, Executive Session Minutes. - A motion for approval was made by M. Smarik. Seconded by B. Rollins. Approved.

III. Disability Retirement - The Local Board may consider and vote on the following disability applications. The Board may defer decision to a later date. The Local Board may vote to discuss these applications in Executive Session pursuant to A.R.S 38-431.03 (A)(2).

a.  04-03 - Application - Pending - M. Smarik moved the Local Board approve the disability retirement application 04-03 with the requirement that the member be re-evaluated in one year. Seconded by B. Rollins. Unanimously approved.

b.  04-04 - Application - Pending - The Acting Chair, P. Scherden stated the applicant had withdrew all of their contributions from the plan. Noted for the record.

lV. Normal Retirements - The Local Board may consider and vote on the following applications for Normal Retirement in public meeting or defer decision to a later date. A motion for approval of the following (6) Normal Retirement Applications (a - f) was made by B. Rollins. Seconded by M. Smarik. Unanimously approved.

a. Phillip L. Elliott

b. James T. Fendley, Jr.

c. Marjorie Grubka

d. Demorest B. Howard

e. Robert J. Henry

f. Richard G. Ramsey

V. Survivor Benefit - The Local Board may consider and vote on the following applications for Survivor Benefits in public meeting or defer decision to a later date. A motion for approval of the following two (2) survivor applications (a-b) was made by B. Rollins. Seconded by M. Smarik. Unanimously approved.

a. Carol Gibson (Donna)

b. Walter L. Lazarkiewicz (Betty)

VI. Request to Remain in ASRS/CORP - The Local Board may consider and vote on the following Job Classifications in the Public Meeting or defer decision to a later date.

a. Laura T. Long (ASRS) - A motion to deny was made by B. Rollins due to the applicant not meeting the criteria of having five years of credited service in ASRS. Seconded by M. Smarik. Request denied.

a. Class Code 03484 - DC Counseling Treatment Services Admin. - After review of the PDQ, 302 and supporting documentation, the Board determined that this job class does not meet the established criteria for participation in CORP. A motion to deny participation in CORP was made by B. Rollins. Seconded by M. Smarik. Approved.

b. CORP Election Procedures - A detailed action plan of how the CORP Board Coordinators conducted the election was reviewed by the Local Board. M. Smarik suggested, as an improvement to our existing process, that these procedures be reviewed to determine if improvements could be made to the process for future elections. M. Smarik suggested the ballots be submitted by the member to their local Personnel Office where they would be required to show their identification and then be checked off a list of CORP eligible members. Those ballots would then be mailed to the CORP Board Coordinators for the final count. This process would ensure that only CORP eligible members are voting and only voting once. Lu stated we would reach a good segment of the daytime shift but, the graveyard shift would not have access to the Personnel offices. Lu also stated when the ballots were being ordered from the ACI Printshop, the printer had recommended we number the ballots. M. Smarik said that would be good, in addition to, signing a roster. Diann suggested opening up this idea to the Liaisons for their input.

Karen Ray introduced Sergeant Ralph Burgher to the Local Board. Next month, Sergeant Burgher will be officiating as a member after signing his Oath of Office. Lu stated next month is board election for a new chairman.

A motion to adjourn at 11:33 a.m. was made by M. Smarik. Seconded by B. Rollins. Approved.

Transcribed this 28th day of December 2004.

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Karen Ray, CORP Board Coordinator

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