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DEPARTMENT ORDER MANUAL |
DEPARTMENT ORDER: 115 |
SUPERSEDES: DO 115 (09/01/96) |
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| EFFECTIVE DATE: NOVEMBER 5, 2001 |
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DEPARTMENT ORDER MANUAL |
DEPARTMENT ORDER: 115 |
SUPERSEDES: DO 115 (09/01/96) |
|||
| EFFECTIVE DATE: NOVEMBER 5, 2001 |
TABLE OF CONTENTS
| PURPOSE | |
| PROCEDURES | |
| 115.01 | COMPLIANCE WITH DEPARTMENT WRITTEN INSTRUCTION |
| 115.02 | AUTHORITY OF THE DIRECTOR |
| 115.03 | AUTHORITY OF THE ASSISTANT DIRECTOR FOR ACI |
| 115.04 | AUTHORITY OF ADMINISTRATIVE SERVICES |
| 115.05 | THE ACI BOARD OF DIRECTORS |
| IMPLEMENTATION | |
| DEFINITIONS |
115.01 COMPLIANCE WITH DEPARTMENT WRITTEN INSTRUCTION
1.1.1 All ACI personnel actions shall be approved by the appropriate Department of Administration authority and the Human Resources/Development Division.
1.2 The Assistant Director for ACI shall request a waiver in accordance with Department Order #101, System of Written Instructions, for any exceptions to written instructions. When a waiver is granted, the Assistant Director for ACI shall ensure that the information is forwarded to the:
1.2.1 Policy and Research Bureau for inclusion into the appropriate Department Order.
1.2.2 Assistant Director for Administrative Services, if the waiver affects any Administrative Services written instruction.
1.2.3 Inspections Bureau prior to the next scheduled inspection of an institution in which ACI conducts operations.
115.02 AUTHORITY OF THE DIRECTOR - The Director shall retain authority for:
1.1 Purchases of equipment that cost more than $10,000.
1.2 Joint venture contracts with private sector companies.
1.3 Construction or lease of State buildings on prison grounds, by private sector companies, for the employment of inmates.
1.4 Inmate wages scale.
1.5 Review and approval of the ACI Annual Report before its release.
1.6 Acceptance and expenditure of private grants of money.
1.7 Contracts with outside service consultants that cost more than $10,000.
1.8 Sale of assets or surplus property valued over $5,000.
115.03 AUTHORITY OF THE ASSISTANT DIRECTOR FOR ACI - Authority shall be delegated to the Assistant Director for ACI for:
1.1 Approval of requests for purchase of raw materials, supplies and equipment that cost less than $10,000, prior to submission to Administrative Services.
1.2 Negotiation and approval of labor contracts with private sector companies.
1.3 Signature authority on the ACI checking account for amounts less than $10,000.
1.4 Day-to-day management of ACI operations, to include financial, accounting, sales, marketing and production activities.
1.5 All other authority that is delegated by the Director or by written instruction.
115.04 AUTHORITY OF ADMINISTRATIVE SERVICES - Administrative Services shall:
1.1 Perform all procurement actions upon receipt of an approved request for purchase from the Assistant Director for ACI or the Director, in those cases where such approval is required by written instruction.
1.2 Have signatory authority on the ACI checking account for all checks for $10,000 or more.
1.2.1 Such checks shall first be signed by the Assistant Director for ACI, or designee.
1.2.2 ACI shall submit copies of purchase orders, invoices and signed receiving reports as supporting documentation when checks are presented to Administrative Services for signature.
1.2.3 Either the Deputy Director for Administration, the Assistant Director for Administrative Services, or the Chief Financial Officer shall sign as the second signatory authority for checks over $10,000.
115.05 THE ACI BOARD OF DIRECTORS
1.1 The ACI Board of Directors shall meet quarterly.
1.2 The Assistant Director for ACI and the appropriate ACI managers shall provide a written report and verbal presentation on business operations, short term business plans, strategic plans and financial reports of ACI, at each quarterly meeting of the ACI Board of Directors.
1.3 After each quarterly meeting, the ACI Board of Directors shall make appropriate recommendations to the Director.
