1.1 Prepare a one or two page issue/position paper that contains the following information:

1.1.1 Issue - A brief, one or two sentence summary of the current situation or problem to be addressed.

1.1.2 Background - A brief discussion of relevant background/historical information.

1.1.3 Recommendations - Options for resolving the current issue, including any appropriate discussion of advantages, disadvantages and/or other considerations.

1.1.4 Discussion - Any other additional information.

1.1.5Attachments - Additional detail or back-up materials may be included as attachments to the issue paper, if necessary.

1.2 Identify other Divisions impacted by the recommendation.

1.3 Forward, using the Issue Paper Review memorandum format (see Attachment A), the issue paper to all affected Assistant Directors, soliciting their review, comments, concurrence or recommendations.

1.1.1 Review the materials.

1.1.2 Sign and date the cover memorandum.

1.1.3 Indicate agreement or disagreement.

1.2 Assistant Directors who disagree with the issue paper shall attach comments and recommendations for revision.

1.1 Make any appropriate changes.

1.2 Prepare an issue package for the Director that includes:

1.2.1 A Director's Issue Package cover memorandum. (See Attachment B.)

1.2.1.1 The memorandum shall identify all affected Assistant Directors, their agreement or disagreement with the issue paper, and a description of any action taken based on their comments.

1.2.1.2 If the originating Assistant Director did not make revisions requested by the affected Assistant Directors, a brief discussion of the reason(s) shall be included.

1.2.2 The issue paper.

1.2.3 Comments and back-up materials submitted by reviewing Assistant Directors, as appropriate.

1.3 Submit the issue package to the Director.

FROM: Originating Assistant Director

SUBJECT: Issue Paper - Topic

Attached is an issue paper that affects or requires coordination with your Division. Please review it, indicate agreement or disagreement below, and return this packet to me (may include a requested due date) for inclusion in the Director's Issue Package. If you disagree, please provide comments in the space below or attach your comments and any relevant materials to this document.

If you have any questions or would like additional information, please do not hesitate to contact me or (name of additional contact person) at xxx-xxxx.

Attachment

Agree:         Disagree:       

Comments:

                                           

Signature/Date