1.2 The on-site Occupational Safety Consultant shall ensure the storage locations and storage units are adequate per code. A monthly inspection record shall be kept at each site to ensure leaks and container deterioration has not occurred.

1.3 The Occupational Safety Consultant, Warehouse Supervisors, Maintenance Supervisor, or Fleet Services shall:

1.3.1 Inspect, discuss and identify all new products ordered, or considered for hazard classifications.

1.3.2 Review the MSDS prior to the chemical's purchase or it entering the facility.

1.3.3 Ensure that the chemical's appropriate HMIS labels and related labeling documentation for safe use are on site and available for all users.

1.3.4 Ensure code appropriate storage areas are provided and maintained.

407.03     INVENTORY OF HAZARDOUS MATERIALS

1.1 When an on-site warehouse delivery of a hazardous material occurs, the responsible staff accepting the hazardous material shall:

1.1.1 Inspect the container for a current MSDS and for any leaks.

1.1.2 Initial the Restricted Product Inventory, Form 712-1, to verify that the MSDS was provided and reviewed.

1.2 The responsible staff shall complete the following columns on the Restricted Product Inventory form.

1.2.1 Product name.

1.2.2 Date received.

1.2.3 Manufacturer's printed content weight as listed on label or container.

1.2.4 Printed name of the person who received the shipment.

1.1 Prior to using a hazardous material staff shall thoroughly read the applicable MSDS and label warnings.

1.2 Staff and any other users shall immediately report the misuse of any chemicals or any chemical containers with missing or unreadable labels to the Safety Office or the Unit Fire/Safety Coordinator and attach a Non-Serviceable Tag, Form 407-1, to the container in a clearly visible location.

1.3 All Unit Fire Safety Coordinators shall report to the Occupational Safety Consultant as a second line supervisor for all duties relating to:

1.3.1 Any change in location of any hazardous material.

1.3.2 The completion and review of any necessary Significant Incident Reports and Information Reports.

1.3.3 Any observed or reported spill of, or exposure to, a hazardous material/substance.

1.3.4 Copies retained of all data relating to hazardous materials providing the original to the Occupational Safety Consultant for retention in the institution's master file.

1.1 In the event of a hazardous material/substance spill, the person observing the spill shall immediately notify the Safety Office or the Unit Fire/Safety Coordinator, or designee and if appropriate, activate the Incident Management System (IMS) in accordance with Department Order #706, Incident Management System.

1.2 The Occupational Safety Consultant, or designee, in consultation with the Incident Commander shall:

1.2.1 Evaluate the situation to determine the nature and extent of the contamination.

1.2.2 In a confirmed hazardous material emergency, notify the local Fire Department with jurisdiction and the Arizona Department of Public Safety Command Center with as many details about the chemical and the incident as possible.

1.2.3 Restrict and eliminate all access to the site of the hazard while awaiting response from the Hazardous Materials Response Team (HMRT). After their arrival the institution Incident Commander, in consultation with the HMRT Response Commander, shall coordinate all Department activities.

1.2.4 Report the actual location and the approximate quantity of the spill/leak to the Central Office Safety and Environmental Services Office detailing and identifying the scope of the action in progress.

1.2.5 Coordinate the gathering of all Incident Reports and records including the mandated response to the regulatory authorities. This information shall be retained pending the completion of an investigation.

1.3 For reporting purposes, the Warden, in consultation with the Safety and Environmental Services Office, shall designate a contact during any absence of the assigned Occupational Safety Consultant.

1.1 Division Directors, Regional Operations Directors, Wardens, Deputy Wardens and Administrators shall ensure that staff using and/or supervising the use of hazardous materials receive annual refresher training on the use of hazardous materials.

1.2 Training shall be provided, in order of preference, by:

1.2.1 The product vendor.

1.2.2 The product manufacturer.

1.2.3 The Occupational Safety Consultant (after training by vendor/manufacturer).

1.2.4 A subject matter expert.

1.1 The Occupational Safety Consultant or Unit Fire/Safety Coordinator shall:

1.1.1 Maintain an electronic or hard copy file of legible MSDS sheets and update every 90 days to ensure information is current and correct.

1.1.2 Maintain copies of completed Sanitation/Restricted Sanitation Product Inventory forms and recent legible MSDS. The site and chemical specific files shall be kept where the hazardous materials are stored and used.

1.1.3 Ensure that the MSDS is readily accessible to all employees using or working in the area during each work shift.

1.1.4 On the first Friday of February of each year, submit the following reports to the Safety and Environmental Services Office:

1.1.4.1 Tier II Reports.

1.1.4.2 Form R Reports, where required.

1.1.4.3 Site Chemical Inventories.

1.1.4.4 Copies of supporting MSDS.

1.1.5 Submit a copy of the Tier II report to the Local Emergency Response Committee by March 1^st of each year.

1.2 The Safety and Environmental Services Office shall:

1.2.1 By March 1^st of each year, file a compilation of institutional Tier II Reports with the State Emergency Response Commission.

1.2.2 File, where required, Form R's with the Arizona Department of Environmental Quality.

1.2.3 Annually, review the master MSDS files from the institutions.

1.2.4 Maintain a listing of subject matter experts providing training to hazardous material users.

1.2.5 Provide copies of available seminars on hazardous material handling when available.

1.2.6 Provide consultation to Executive Staff, Wardens, Administrators and other safety professionals as directed by the Division Director for Support Services.

1.2.7 Consult with the institutions on their use and storage of hazardous materials to include staff located at the various Central Office buildings. These functions are associated with the duties of an Occupational Safety Consultant.

407.08     CHLORINE GAS LEAK RESPONSE - Chlorine sensor alarms that initiate a visual and audible alarm response to a chorine leak shall be installed in all areas where chlorine gas is used. Only staff designated and trained shall respond to a possible chlorine gas leak. The designated staff shall:

1.1 Initiate IMS.

1.2 Restrict access to the immediate danger areas.

1.3 Immediately notify Water and Wastewater staff, the Physical Plant Manager, and OSC of the release and the measures taken to restrict access to the affected site.

1.4 Ensure all responders are directed upwind from the danger locations pending a possible HMRT response to the emergency.

Within 90 days of the effective date of this Department Order:

• The Division Director for Support Services or designee shall develop a Technical Manual detailing the hazardous materials procedures to be used by the Fire/Safety Coordinators and Specialists.

• The Staff Development Administrator shall ensure that a hazardous materials/substances training curriculum is developed for full implementation within 180 days of the effective date.

HAZARDOUS MATERIALS - A chemical material/substance that has been determined by the List of Lists to be caustic, toxic, flammable, explosive if used inappropriately, or any item classified as hazardous by the Occupational Safety and Health Administration (OSHA) in accordance with the Code of Federal Regulations CFR - 1910.1200, or any other governmental agency with the authority for providing written classification to a chemical as hazardous in nature meeting the List of Lists criteria. A strong caustic chemical is an example of hazardous materials/substances.

HAZARDOUS MATERIALS RESPONSE TEAM (HMRT) – A team of trained professionals that are able to provide technical advice and clean-up of hazardous materials. Usually the Department of Public Safety (DPS) and/or Arizona Department of Transportation (ADOT) provide these teams for State Agencies.

MATERIAL SAFETY DATA SHEET - Chemical, reactive, health and safety data provided in specific format by the manufacturer/distributor for each hazardous material/substance, with specific information (e.g., potential hazards, possible effects, directions for appropriate use, and treatment information) about chemicals. Usually referred to as AMSDS.

MEDICAL PRODUCTS AND PHARMACEUTICALS - Are those products that are medical defined by manufacture or process, and are controlled, dispensed, and/or administered by a pharmacist, a medical/dental practitioner, or by a physician=s assistant or nursing staff as directed by supervising medical/dental practitioner.

______________________
Dora B. Schriro
Director

Attachment A - Director Approved Hazardous Materials/Substances Listing

407-1, Non-Serviceable Tag

The following hazardous materials/substances are approved for controlled use and storage in approved areas of the Department facilities. Materials and substances qualifying as hazardous materials or substances, as listed in the federal Consolidated List of Chemicals (List of Lists), or Occupational Safety and Health Administration, Code of Federal Regulation 1910.1200, if not on this attachment, shall require a Director’s Waiver prior to purchase and/or use, as outlined in 407.01. Chemicals that are not on this list, with MSDS not indicating a hazardous material rating, shall be considered a consumer product and safe for general use following MSDS guidelines.

ASPC-Florence (only)

Cyanide (all forms)

Sodium

Calcium

Hydrogen

All Institutions

Fossil Fuels

Gasoline

Diesel

Propane

Butane

Compressed Natural Gas

Petroleum Based or Alcohol Based Fuels

Methanol 85 (M85)

Ethanol 85 (E85)

Chlorine

Sodium Hypochlorite

Calcium Hypochlorite

Commercial Mixtures of Chlorine (greater than 15% by volume)