! Are not intended to modify or limit prosecution for the introduction of illegal contraband as defined by the Arizona Revised Statutes.

! Apply to all employees, including full or part-time employees, contractors, interns, and volunteers.

! Apply to Prison Grounds (i.e., the area located within the unit/institution secure perimeter where inmates live).

! Do not apply to State property (i.e., the land owned by the State on which a prison is located that is outside the unit/institution secure perimeter).

1.1.1     Security staff shall be assigned to entrance and exit points to inspect all items entering and exiting the prison grounds.

1.1.2    To ensure consistency and universal application, exceptions shall be granted only upon presentation of a significant set of circumstances.

1.2     Employees are responsible for maintaining possession of approved personal property items.

1.2.1    The loss of any item shall be immediately reported.

1.2.2    The employee shall be liable for the misuse of lost or stolen personal property.

1.3     Supervisors shall routinely inspect employee work areas to ensure all personal property is appropriate for a prison environment and is properly registered.

1.4     Prohibited Personal Property - The following prohibited items shall not be possessed on prison grounds:

1.4.1   Books, magazines, newspapers, or other reading materials not associated with the completion of any employee's assigned duties.

1.4.2   Personal handcuff keys.

1.4.3   Electronic and battery operated appliances of any kind, including game boys, CD players, etc.

1.4.4   Two way radios.

1.4.5    Telephonic communication equipment.

1.4.6    Tools of any kind.

1.4.7    Pocket knives.

1.4.8    Apparatus intended for use during confrontations as examples, come-a-longs, batons, gouges, mace, etc.

1.5    Permitted Personal Property - Authorized/routine items of personal property that may be carried by an employee, in limited quantities intended for use during the work day, onto prison grounds include:

1.6    Personal property items not specifically authorized above require written approval and exception by the Warden, Deputy Warden or Administrator in order to be introduced on a daily and on-going basis and/or maintained on prison grounds. These items include, but are not limited to the following:

1.6.1    Business supplies, such as large notebooks, daily reminders, appointment book, electronic spell checker, software, briefcase or attaché case.

1.6.2    Personal pagers, cell phones, blackberry equipment, etc.

1.6.3    Thermos/water jug.

1.7    Personal property items not specifically authorized in previous sections require written approval and exception by the Warden, Deputy Warden or Administrator to be introduced on a one-time basis. Items intended to be maintained on prison grounds shall be registered with the unit Chief of Security before the item may be introduced onto prison grounds. These items include, but are not limited to the following:

1.7.1    Appliances.

1.7.2    Office decorations.

1.7.3    Excess clothing.

1.7.4    Personal effects.

1.1    Be eaten during shift.

1.2    Not be disposed of on-site without authorization by the unit shift supervisor.

1.3    Not require cooking, but may require warming.

1.4    Be wrapped in clear plastic and carried in clear plastic wrap or clear plastic containers.

1.5    Be carried by the employee through the metal detector.

1.1.1    The report shall be submitted through the chain of command to the Warden, Deputy Warden or Administrator for review, approval and determination of dollar amount to be reimbursed.

1.1.2    Until funding is provided by DOA, Risk Management Division, employees shall be reimbursed from funds allocated to their respective programs.

1.1.3    The Division Director responsible for that program shall determine if funds are available.

1.1.4    In all instances, the Loss Report shall be forwarded by the Warden, Deputy Warden or Administrator to the Division Director for Support Services within five working days of receipt for payment.

1.2    Employees shall not subject exceptionally valuable watches, jewelry, clothing or other items to the hazards of their jobs.

1.3    Reimbursement shall normally be limited to the following:

1.4    Reimbursement for other equipment/property shall be made only when prior written authorization was secured from the employee's first line supervisor to use the equipment.

1.5    Depreciation and condition of the property prior to damage shall be considered when determining the amount of reimbursement.

1.6    The amount of reimbursement may be adjusted to compensate if the item was near the end of the anticipated life span prior to damage.

1.7    If replacement of a damaged item is indicated, reimbursement shall be made on a comparable item and at the current market price.

1.7.1    In no event shall the amount of reimbursement exceed the actual cost of repair or replacement.

1.7.2    Reimbursement shall not exceed $200.00 per item unless approved by the appropriate Division Director.

1.8    Reimbursement for the replacement or repair of items lost or damaged may be accomplished by one of the following procedures. The employee may:

1.8.1    Replace or repair the item at his/her own expense and request reimbursement by submitting a requisition with an attached receipt through the chain of command.

1.8.2    Request that a Purchase Order be issued directly to an authorized vendor for the replacement or repair of the item.