This Department Order establishes procedures authorizing family members and others to visit inmates for the purpose of maintaining family and community ties.

The above Substantive Policy Statement is advisory only. A Substantive Policy Statement does not include internal procedural documents that only affect the internal procedures of the agency and does not impose additional requirements or penalties on regulated parties or include confidential information or rules made in accordance with the Arizona Administrative Procedure Act. If you believe that this Substantive Policy Statement does impose additional requirements or penalties on regulated parties you may petition the agency under Arizona Revised Statues section 41-1033 for a review of the statement.

Except where noted, the Warden, unit Deputy Wardens, or the Associate Deputy Warden/Deputy Warden for Contract Beds, possess discretionary authority and shall be responsible for the management of Visitation in their area. Specific responsibilities include:

• Screening and approval of visitors.

• Placement of inmates into Non-Contact Visitation.

• Suspension of visits.

• Approval of special circumstance visitation.

This Department Order applies to all Department Prisons. Visitation for inmates assigned to Contract Beds shall be in compliance with this Department Order and any applicable Department contract.

911.01 VISITATION APPLICATION PROCESS - Persons with a disability may request reasonable accommodation, e.g., a sign language interpreter, in accordance with Department Order #108, Americans with Disabilities Act (ADA) Compliance, by contacting the Department. Requests should be made as early as possible to allow time to arrange the accommodation.

1.1    Initial Processing

1.1.1    During intake processing, every newly committed inmate shall complete and submit a Visitation List, Form 911-1, to the designated staff. Inmates are permitted to have a maximum of 20 approved visitors on their Visitation List.

1.1.2    The submitted Visitation List shall list the full name, date of birth, address, phone number and relationship of each potential visitor.

1.1.3    The inmate shall be responsible for mailing an Application to Visit an Inmate, Form 911-4, to each person listed on the Visitation List.

1.1.3.1    Inmates shall be responsible for postage expenses associated with mailing the applications.

1.1.3.2    The Department shall pay the postage for mailing applications for all inmates verified as indigent by the appropriate Business Office.

1.1.3.3    All applications shall be legible, fully completed, signed by the potential visitor, and returned by 1^st class mail to the unit where the inmate is assigned. Applications for minors shall be signed by the minor's parent or guardian.

1.1.4    Former Department employees:

1.1.4.1    Shall be prohibited visitation with an inmate for a period of two years from the date of separation of employment, except when the inmate is an immediate family member or relative.

1.1.4.2    Employees terminated or who resigned while under investigation for inappropriate behavior with an inmate are ineligible to visit any inmate for a period of five years from the date of separation from employment.

1.1.4.3    Employees terminated or who resigned while under investigation for possession and/or introduction of contraband are permanently ineligible to visit any inmate.

1.2    Approval of Visitors - The Warden, unit Deputy Warden or Associate Deputy Warden, or for Contract Beds, the Associate Deputy Warden or Deputy Warden for Contract Beds, shall approve visitation for inmates assigned to the unit.

1.2.1    An improper and/or incomplete visiting application shall be returned to the person submitting the application. The potential visitor shall have an opportunity to properly complete the returned visitor application(s) and return it through 1^st class mail to the unit where the inmate is assigned.

1.2.2    All visitor applications shall be forwarded to the receiving unit when an inmate is transferred.

1.2.3    All visitor applications not received directly from the applicant through 1^st class mail shall be denied.

1.2.4    Staff shall verify the accuracy of all information provided on each visitor application submitted. A complete criminal history background check of all potential visitors, including infants and minors, using the Arizona Criminal Information Center/National Crime Information Center (ACIC/NCIC) system, shall be completed prior to submitting the application to the approving authority for final approval/disapproval of the visitation.

1.2.4.1    All minors and infants shall be run through the ACIC/NCIC Wants and Warrants and Missing Persons data bases. Minors, ages 7 – 17, shall also be run through the Juvenile Online Tracking System (JOLTS).

1.2.4.2    All minors, or their parent or guardian, shall submit a copy of their birth certificate for review. The copy shall be retained on file for future reference.

1.2.5    All Process Servers shall undergo a complete criminal history background check, using the ACIC/NCIC system, prior to approval being granted by the institution's Chief of Security, or, if applicable, the Deputy Warden for Contract Beds, to permit the process server access to the facility and/or inmate.

1.2.6    A properly completed visitation application shall be processed and approved or denied within 60 days of receipt. If the visitation application cannot be finalized within this time frame, written notification explaining the delay, shall be provided the applicant within three work days after the expiration period.

1.2.7    Approved minors, including the inmate's natural, step or adopted children, shall be permitted to visit when accompanied by an approved adult listed on the inmate's Visitation List, unless the inmate has lost or forfeited parental rights, or the minor is the victim of a crime perpetrated by the inmate. (See section 911.01, 1.4.1.2).

1.2.7.1    A notarized letter from the parent or legal guardian, authorizing the visit, is required if the minor is escorted by someone other than a parent or legal guardian.

1.2.7.2    Both the minor and the accompanying adult shall be listed on the inmate's approved visitation list prior to the visit.

1.2.7.3    A copy of the minor's birth certificate is required to be on file prior to the visit.

1.2.7.4    In instances where documented proof of the minor's legal marriage to the inmate is presented, the minor shall not require supervision by a parent or legal guardian.

1.2.8    Visitors shall be approved for only one inmate's Visitation List. A person shall be permitted visitation with only one inmate, unless the person is an immediate family member to other inmates incarcerated in the Department's institutions. The person may be approved and placed on the approved Visitation List of each inmate verified as an immediate family member.

1.2.9    A copy of all decisions related to visitation authorizations shall be retained in the inmate's visitation file.

1.2.10    A current Visitation List for each inmate shall be maintained at the assigned unit and updated weekly, if necessary.

1.2.11    Each inmate shall initially be provided a copy of the approved Visitation List. After authorized changes have been entered by staff, an updated copy of the visitation list shall be provided to the inmate in a timely manner.

1.3    Processing Visitation Applications - Visitation Staff shall:

1.3.1    Stamp the reverse side of the application "RECEIVED," including the date of receipt.

1.3.2    Compare the applicant's name against the submitted visitation list to ensure the potential visitor is identified on the inmate's visitation list.

1.3.2.1    If an applicant is not identified on the inmate's visitation list, staff shall provide written notification to the inmate that an Application to Visit an Inmate has been received, but cannot be processed until a change is made to his/her visitation list.

1.3.2.2    A copy of the notification shall be retained in the inmate's visitation file.

1.3.3    Initiate a criminal history background investigation for all potential visitors (including minors) by submitting a Criminal History Information Request, Form 121-1, or the ACJIS Information Request List, Form 121-6, to the Arizona Criminal Justice Information System (ACJIS) Terminal Operator.

1.3.3.1    If the criminal history background investigation reveals no criminal history, the ACJIS operator shall record the results on the written request and return it to Visitation staff. The visitation supervisor shall check the ACJIS Information Request List for the clearances, verify the information and sign and date stamp the bottom of the form.

1.3.3.2    If the criminal history background investigation reveals a warrant for arrest, the ACJIS operator shall provide the results to the local Criminal Investigations Unit (CIU) for further investigation. The results of this investigation shall be provided to the Warden or Deputy Warden that requested the background investigation.

1.3.3.3    If the criminal history background investigation reveals a criminal history, the ACJIS operator shall forward all documentation to the Warden, unit Deputy Warden, or for Contract Beds, the Associate Deputy Warden, for review and final decision to approve or deny the application. The Warden, Deputy Warden or Associate Deputy Warden shall:

1.3.3.3.1    Provide a listing of applicants approved for visitation to Visitation Staff.

1.3.3.3.2    Notify Visitation Staff of all persons denied visitation due to criminal history background checks.

1.3.3.3.3    Destroy all ACJIS related documentation after determining action to be taken.

1.3.4    Ensure that Criminal history information remains confidential.

1.3.5    Ensure that all inmates are provided written notification of all visitation actions. An updated copy of all approved changes to the inmate=s visitation list shall be provided. The inmate shall be advised of his or her responsibility to inform the potential visitor of their visitation status.

1.3.6    Ensure that potential visitors are provided written notification when visitation is denied.

1.3.6.1    Criminal history background information shall not be included in the written notification.

1.3.6.2    A copy of the written notification shall be retained in the inmate's visitation file.

1.4    Denial or Removal of Visitors from Visitation List - The Warden, unit Deputy Warden, or for Contract Beds, the Associate Deputy Warden or Deputy Warden for Contract Beds, shall be responsible for:

1.4.1    Denial of visitation or removal of a person(s) from an inmate's approved Visitation List, when the person:

1.4.1.1    Poses a direct threat to the safety, security and/or orderly operation of the institution.

1.4.1.2    Is the victim of the inmate. A person identified as the victim and who seeks visitation status with the inmate that victimized him/her, shall submit a written request listing the reason(s) for visitation. The entire circumstances shall be reviewed, prior to visitation being authorized. If the victim is a minor, the minor's parent(s) and/or legal guardian shall submit a notarized request listing the reason(s) for visitation. A minor identified as a victim of a sex offense shall not be permitted to visit that sex offender.

1.4.1.3    Is discovered to have a previously undisclosed felony conviction or is convicted of a new felony.

1.4.1.4    Has previously introduced illegal contraband into a correctional/confinement facility.

1.4.1.5    Is listed as an approved visitor on another inmate's visitation list, except as outlined in section 911.01, 1.2.8.

1.4.1.6    Has felony charges or other active warrants pending. The person shall be reconsidered for visitation after the criminal charges/warrants have been resolved, the appropriate documentation submitted, and a review conducted.

1.4.1.7    Provided false information on the visitation application.

1.4.1.8    Is currently suspended at any of the Department's institutions.

1.4.1.9    Has been prohibited from visiting pursuant to section 911.06 of this Department Order.

1.4.1.10    Has not been properly cleared due to Department employee(s) failure to follow policy.

1.4.2    Ensuring that inmates are provided written notification of all visitation actions.

1.4.3    Providing written notification of the action taken to any person denied or involuntarily removed from an inmate's approved Visitation List.

1.5    Visitation Denial/Removal Appeals

1.5.1    A person appealing the denial or removal of visitation privileges shall submit a written appeal, within 10 work days of the action taken, to the Warden of the institution where the inmate is assigned.

1.5.1.1    For inmates assigned to Contract Beds, the Deputy Warden for Contract Beds shall be responsible for reviewing the appeal and initiating appropriate action.

1.5.2    The Warden or the Deputy Warden for Contract Beds, if applicable, shall be responsible for providing written notification of the outcome of the appeal to the visitor within 10 work days of receipt of the written appeal. Appeal decisions shall be final.

1.5.2.1    When an appeal is denied, the person may not apply for Visitation reinstatement for a period of six months after the date of initial denial or removal action, or until the threat posed by the person ceases to exist.

1.5.2.2    Upheld appeals shall result in visitation being granted or reinstated immediately.

1.6    Visitation List Changes

1.6.1    An inmate may request the addition or deletion of approved persons to the Visitation List by submitting a Request to Change Visitation/Telephone Listing, Form 911-3, to Visitation staff.

1.6.2    After an approved person has been entered on an inmate's visitation list, the person shall not be removed by the inmate for a minimum period of 90 days.

1.6.3    A person seeking voluntary removal from an inmate's Visitation List shall submit a notarized request for removal. All voluntary removals shall remain in effect for a minimum of 90 days. The person who was removed shall not be placed on any inmate's visitation list during this period.

1.6.4    All persons under visitation suspension shall require written approval for reinstatement as described in the initial application process.

1.7    Visitation Files

1.7.1    Visitation staff shall establish and maintain an inmate visitation file for each inmate assigned to the unit and shall enter all required visitor/visit information in the Adult Information Management System (AIMS.) Each inmate's Visitation File shall contain the following information:

1.7.1.1    Section One

1.7.1.1.1    All Background Information Forms.

1.7.1.1.2    A Visitation List.

1.7.1.1.3    Visitation Waiver, Form 911-2 - All waivers.

1.7.1.1.4    Request To Change Visitation/Telephone Listing.

1.7.1.1.5    All visitation notifications relating to the approval, denial, or removal of visitation privileges.

1.7.1.2    Section Two - All completed Applications to Visit an Inmate.

1.7.1.3    Section Three

1.7.1.3.1    All copies of inmate marriage certificates.

1.7.1.3.2    All legal guardianship documentation, including notarized correspondence from a parent(s)/legal guardian(s) authorizing a minor to be escorted by another adult to visit an inmate.

1.7.1.4    Section Four

1.7.1.4.1    Preliminary Notice of Visitation Suspension, Form 911-5. All copies.

1.7.1.4.2    Documentation for all special circumstance visits.

1.7.1.4.3    Special Visit Request, Form 911-6 - All requests.

1.7.1.4.4    Inmate correspondence regarding visitation.

1.7.1.4.5    Responses to inmate correspondence regarding visitation.

1.7.1.4.6    Information Reports regarding an inmate's visitation.

1.7.1.4.7    All visitor suspension correspondence.

1.7.1.4.8    All inmate non-contact assignment correspondence.

1.7.1.4.9    Visitor medical/special needs information.

1.7.2    A daily Visitor Sign-In, Form 911-8, shall be completed for each day visits are conducted. The daily record shall be retained a minimum of 30 days in a separate filing system by the unit.

1.7.3    A visitation file shall be established for all inmates, including inmates electing not to participate in visitation activity. The file shall contain all completed inmate Visitation Waivers.

1.7.4    Visitation staff shall maintain a permanent record log reflecting receipt and/or transfer of all inmate visitation files.

1.7.5    An inmate's visitation file shall be forwarded when the inmate is transferred to another unit. Upon notification, visitation staff shall deliver the visitation file to the institution Offender Information staff, who shall ensure the visitation file is transferred with the inmate.

1.7.6    When unforeseen emergency movement of inmates occur, visitation staff shall forward the visitation files to the inmate's receiving unit. This activity shall occur on the first work day following the emergency movement.

1.7.6.1    If an inmate's visitation file was not forwarded with the transferring inmate, the receiving unit shall notify the sending unit, by memo router or fax, that the file was not transferred. A copy of the notification shall be retained for file.

1.7.6.2    A temporary visitation file for each inmate shall be established when the inmate's permanent file is not available.

1.7.6.3    All persons currently listed on AIMS as approved for visitation may visit the inmate at any Department unit without being subjected to re-qualifying through the Visitation Application process.

1.1    Visitors shall be required to register by fully-completing the daily Visitor Sign-In at the Visitation Office. Visitors removed from an inmate's visitation list, regardless of reason, are required to reapply with the Visitation Office and shall be required to complete a new Visitor Sign-In or once they are re-approved for visitation as outlined in section 911.01.

1.2    Visitation staff shall establish and maintain an AIMS visitation record for each inmate. The record shall contain each visitor's complete name and the date(s) of each visit.

1.3    Persons shall be denied visitation at all Department institutions if conditions outlined in section 911.01, 1.4.1.1 through 1.4.1.9, apply.

1.4    An inmate may refuse visitation from anyone, except a Department employee conducting official business or a person(s) acting under a court order. An inmate refusing visitation with any other persons shall be required to complete a Visitation Waiver for each instance of refusal.

1.5    Inmates may visit, space permitting, with a maximum of six persons at one time, regardless of age, during each visitation. Inmates requesting visitation with more than six persons at one time shall complete a Special Visit Request, in advance of the visit.

1.6    Visitors are prohibited from visiting more than one inmate during visitation, unless the other inmate is an immediate family member and the visitor is approved to visit the inmate as outlined in section 911.01, 1.2.8. Nor may inmates visit with another inmate's visitors, unless the inmates are immediate family members of the visitor, and the visitors have been approved to visit both inmates.

1.7    Only one group shall sit at a table, except when the Visitation Area is experiencing space shortages. Visitation staff may allow more than one group to occupy a table if it is unlikely to create a problem.

1.7.1    In the event the Visitation Area is at maximum capacity, Visitation staff shall ask visitors, on a voluntary basis, to end their visit. If a sufficient number of visitors fail to volunteer, staff shall terminate visits, beginning with the first visitors processed, until the required seating/space is available for incoming visitors.

1.7.1.1    Visitors shall be permitted a two-hour visitation period prior to termination due to capacity issues.

1.7.1.2    The Warden or unit Deputy Warden at remote facilities may alter minimum visitation time standards prior to terminating visits due to capacity issues. All changes to visitation periods shall be written and posted.

1.8    Breast-feeding during visitation is an acceptable practice when requested by the mother.

1.8.1    Reasonable accommodation shall be made to provide privacy to the mother and infant in an area near, but separate from, the general visitation area.

1.8.2    If a physically-separate area is unavailable or is not conducive to sound correctional practice, a privacy screen may be utilized within the general visitation area.

1.8.3    For additional information, refer to the Visitation Post Order.

1.9    Visitation staff shall terminate visitation when an inmate or visitor becomes unruly and/or disruptive, with authorization from the shift commander, chief of security, or duty officer.

1.10    Denial of Entry - Approved visitors shall be denied entry to the unit and/or visitation area, if the person:

1.10.1    Is currently suspended from visiting any Department institution.

1.10.2    Fails to provide proper identification.

1.10.3    Does not meet the Department's dress and/or grooming standards.

1.10.4    Is reasonably suspected of being under the influence of an intoxicant.

1.10.5    Possesses contraband or illegal contraband.

1.10.6    Uses abusive language and/or engages in actions which disrupt the safety, security, and/or orderly operation of the unit.

1.10.7    Is a minor/young child not accompanied by an adult listed on the inmate's approved visitation list.

1.10.8    Is the subject of a Service Dog alert or a positive Ion Scan reading.

1.11    Visitor Identification - Adult visitors shall present acceptable evidence of identification upon entering and exiting the unit's visitation processing area.

1.11.1    Identification shall include the visitor's name, a photograph, and date of birth.

1.11.2    Acceptable photographic identification for adult visitors shall include, but is not limited to:

1.11.2.1    Military Identification Card.

1.11.2.2    Passport.

1.11.2.3    Valid state driver's license.

1.11.2.4    Official photographic identification cards originating from any state or federal agency, including government employee identification cards and Immigration and Custom Enforcement Agency (ICE) documentation cards.

1.12    Conduct in the Visitation Area

1.12.1    Conduct by inmates and visitors shall be quiet and orderly at all times.

1.12.2    Visitors and inmates are responsible for the conduct of young children and minors and shall be required to monitor and exercise proper control of them during the visit.

1.12.3    A brief kiss and/or embrace shall only be permitted at the beginning and end of the visitation period.

1.12.4    Inmates and visitors shall maintain a distance of at least two feet from any fence.

1.12.5    All clothing shall remain properly fastened at all times.

1.12.6    Inmates and visitors shall remain in an upright position.

1.12.7    Visitors or inmates shall not place their hands inside the other's clothing.

1.12.8    The following conduct is prohibited during visitation:

1.12.8.1    Exposing the genitals or breasts.

1.12.8.2    Lying on the floor or ground, upon seats or tables or under tables, or attempting to conceal the visitor and/or inmate from staff.

1.12.8.3    Sitting on a visitor's lap or holding the visitor on the inmate's lap, with the exception of the inmate’s young child.

1.12.8.4    Gyrating or thrusting with the pelvic regions, in a standing or sitting position.

1.12.8.5    Sitting with legs entwined or overlapping with another person's legs.

1.12.8.6    Fondling and/or touching the breasts, buttocks, and/or genital area of another person in any manner.

1.12.8.7    Using hostile, vulgar, or profane language, unruly behavior, engaging in activities that disrupt or disturb others, creating loud noises, creating unsanitary conditions, etc. Information detected during the monitoring of an inmate telephone call, relating to misconduct occurring during visitation, shall be documented as outlined in section 911.02, 1.12.9.

1.12.8.8    Straddling bench seats.

1.12.8.9    Parent or legal guardian failing to properly control or accompany minors/young children while on prison property, including parking lot areas, approach walks, lobby areas, restrooms, and visitation areas.

1.12.8.10    Walking side-by-side with arms around the visitor, e.g., arms around waist or shoulders. Inmates may hold one hand of a visitor while walking side-by-side.

1.12.8.11    Inmates and visitors failing to keep their hands visible at all times.

1.12.8.12    Engaging in cuddling activities, laying heads on the shoulders of each other, massaging one another, etc.

1.12.9    Reporting Misconduct - An Information Report and/or Disciplinary Report, documenting unusual and/or misconduct incidents occurring in the Visitation Area, shall be submitted by the observing staff member(s).

1.12.9.1    Suspensions and appeals due to misconduct shall be handled as described in section 911.06.

1.12.9.2    All violations and warnings shall be noted and entered on the AIMS Offender Comments/Visitation screen on a daily basis.

1.13    Allowable Property

1.13.1    Visitors shall be permitted only the items listed below in visitation areas. All other items shall remain secured in the visitor's vehicle.

1.13.1.1    Personal identification.

1.13.1.2    Prescription medication, in the original container, and only in a limited amount needed during the visitation period.

1.13.1.3    One unopened package of cigarettes. A flameless electric cigarette lighter shall be located in the designated smoking sections of the visitation area. The lighter shall be protected from the weather and shall be out of children's easy reach. The lighter shall be identified by a sign that includes a warning to keep children away.

1.13.1.4    Possession of coins totaling a maximum of $20.00 per visitor.

1.13.1.5    One wedding/engagement ring, one religious medallion, one wristwatch and one pair of earrings or two observable body piercing adornments. The visitor shall wear all items brought into visitation throughout the visit.

1.13.1.6    Two vehicle keys or one key and a vehicle remote control entry device.

1.13.1.7    One handheld baby carrier per infant. The carrier shall be subjected to a thorough search prior to entry. Strollers or carriers with wheels shall not be permitted. Toys shall be prohibited, except as outlined in 1.16.2.1.1 through 1.16.2.1.3 of this section.

1.13.1.8    One clear plastic diaper bag, per infant, that shall be subjected to a thorough search prior to entry. A diaper bag may contain only the following items:

1.13.1.8.1    Three clear-plastic baby bottles of milk/formula or equivalent size unopened, commercially sealed containers of juice.

1.13.1.8.2    Four small plastic containers of soft food or baby food such as Tupperware containers.

1.13.1.8.3    One diaper for each hour of visitation.

1.13.1.8.4    One unopened container of baby sani-wipes.

1.13.1.8.5    One blanket, measuring no larger than 4' by 4'.

1.13.1.8.6    One small plastic spoon used to feed an infant.

1.13.1.8.7    One baby pacifier.

1.13.1.8.8    One change of baby clothing.

1.13.1.8.9    One baby bib.

1.13.1.8.10    One small tube of diaper rash medication.

1.13.2    Inmate permitted items in the visitation area:

1.13.2.1    An inmate is required to wear and provide the Department-issued identification (ID) card at all times, including during the visitation period.

1.13.2.2    An inmate may take in/out of the visitation area the following items only:

1.13.2.2.1    One-wedding/engagement ring, one religious medallion, and a small amount of required medication.

1.13.2.2.2    A locker key or room key, if applicable.

1.13.2.2.3    A reasonable quantity of tobacco products sufficient for the length of the visit. Absolutely no tobacco products shall be permitted to return to the unit from the visitation area.

1.13.2.2.4    One pair of regular prescription eyeglasses or reading eyeglasses. Sunglasses are prohibited unless prescription sunglasses are authorized.

1.13.2.3    An inmate is prohibited from possessing any coins or currency. An inmate shall be permitted to take absolutely no money in or out of the visitation area.

1.13.2.4    Only vending machine items and the permitted tobacco products may be exchanged between an inmate and visitor during visitation. All other exchange of personal property and items is prohibited.

1.13.2.5    With the exception of tobacco products, each visitor shall leave the visitation area with the exact property items possessed at the time the visitor was processed to visit.

1.14    Food and Beverage

1.14.1    Visitors are prohibited from taking any food or beverages into the visitation area, except as outlined in this section and section 911.08 of this Department Order.

1.14.2    Vending machines may be provided for hot/cold beverages and snacks for inmate and visitor convenience in the visitation area.

1.15    Visitor Dress Code

1.15.1    All clothing shall be clean, worn in good repair, be non-offensive, and within the bounds of common decency.

1.15.2    Visitors shall not wear any article of clothing fabricated with spandex-like material or clothing that is orange in color. Sheer, see through and/or open-netted clothing is prohibited.

1.15.3    Visitors are prohibited from wearing any brown-colored clothing that resembles the clothing worn by Department security staff, including khaki-colored clothing, solid light tan or light brown-colored shirts or dark brown-colored pants or slacks.

1.15.4    A visitor who has been determined, during initial registration, not to be in compliance with the Visitor Dress Code shall be given an opportunity to leave the prison grounds and return dressed appropriately, in compliance with the dress code requirements. No additional opportunities to gain compliance shall be extended for that specific visitation day.

1.15.5    The dress code for female visitors (age eight and over) is:

1.15.5.1    Shorts shall be knee length, when standing. Jogging shorts, cut-offs, or hip huggers are prohibited.

1.15.5.2    Skirts and dresses shall be knee length, when standing. Slits in skirts and dresses shall not extend above mid-thigh when seated.

1.15.5.3    Sleeveless tops or dresses; tank, tube, and halter tops; tops that are strapless; tops that allow display of bare midriff; mesh clothing; body suits; and swimsuits are prohibited.

1.15.5.4    Tops of clothing shall be no lower than the person's collarbone in the front and back.

1.15.5.5    Undergarments shall be worn at all times.

1.15.5.6    Shoes shall be worn at all times.

1.15.6    The dress code for male visitors (age eight and over) is:

1.15.6.1    Shorts shall be knee length, when standing. Jogging shorts, cut-offs, or hip huggers are prohibited.

1.15.6.2    Shirts shall be worn at all times. Muscle shirts; sleeveless shirts; tank-style shirts; mesh shirts; or shirts that display bare midriff are prohibited.

1.15.6.3    Undershorts shall be worn at all times.

1.15.6.4    Shoes shall be worn at all times.

1.16    Visitation Area Recreational Activities

1.16.1    Recreational opportunities for visitors shall be provided in contact visitation areas.

1.16.2    In accordance with Department Order #303, Bank Accounts/Petty Cash System, table/board games shall be purchased with available Activities and Recreation Funds.

1.16.2.1    Authorized recreational items are:

1.16.2.1.2    Simple playing card games such as "Uno," "Racko," "Old Maid," "Skip Bo" and regular playing cards.

1.16.2.1.3    Small simple illustrated children books.

1.16.2.2    Prohibited recreational items include:

1.16.2.2.1    Any toy or game containing or having any metal or glass pieces as its parts.

1.16.2.2.2    Games that include play/fake currency.

1.16.2.2.3    All stuffed animals, "Nerf-type" sports equipment, and animated books.

1.16.2.2.4    All items designated by the Warden or unit Deputy Warden or where specific written justification for exclusion has been provided.

1.1.1    All visitors and their possessions are subject to physical search by staff, electronic metal detection devices, barrier sniff screening (Narcotics Detection) by a Department Service Dog, and/or Ion Scanning.

1.1.1.1    All visitors and their possessions shall successfully pass scanning by electronic detection devices/equipment.

1.1.1.2    A visitor, with a special medical condition possibly affecting the reading of electronic detection equipment, shall advise Visitation staff prior to undergoing scanning by electronic detection devices/equipment. Examples may include a prosthesis, an embedded metal surgical pin or plate. The visitor shall be required to provide documentation of the existing medical condition prior to the second visit.

1.1.4    Visitors refusing to submit to a search shall be denied visitation. The Duty Officer, or in the absence of the Duty Officer, the Shift Commander shall be notified of all Service Dog alerts, positive Ion Scan readings and contraband recoveries.

1.1.5    All persons denied visitation shall be required to depart Department property immediately.

1.2.1    Prior to entering the visitation area, all inmates shall be thoroughly pat-searched by staff.

1.2.2    When reasonable suspicion exists that an inmate may be the recipient of contraband during visitation, a strip search shall be conducted prior to the inmate entering the visitation area to preclude entry of items facilitating the introduction of contraband, including the use of lubricants and balloons.

1.2.3    Upon completion of visitation, all inmates shall be strip searched by staff prior to exiting the visitation area and returning to their unit.

1.3.1.1    All vehicle occupants shall be required to exit the vehicle.

1.3.1.2    If contraband or illegal contraband is detected during the search of a vehicle, staff shall confiscate the item(s). When illegal contraband is detected, the appropriate CIU shall be notified immediately. CIU shall be responsible for determining if local law enforcement is to be notified.

1.3.1.2.1    The person(s) responsible for the illegal contraband shall be denied visitation by the on-site Duty Officer.

1.3.1.2.2    A Preliminary Notice of Visitation Suspension shall be issued to the person(s), pending review by the unit Deputy Warden. The owner/user and the vehicle shall be required to depart Department property immediately.

1.3.1.3    A Department Service Dog alert or positive Ion Scan reading involving a vehicle shall result in all occupants of the vehicle being screened by a Service Dog barrier sniff or Ion Scan, if available.

1.3.1.3.1    A Service Dog alert or positive Ion Scan reading on the occupant(s) of the vehicle shall result in the person(s) being denied visitation.

1.3.1.3.2    If the Service Dog or the Ion Scan do not alert on the occupant(s) of the vehicle, the person(s) shall be permitted to visit, provided the person(s) is on the inmate's approved visitation list and meets the other requirements. The vehicle shall be secured and the occupant(s) prohibited from accessing the vehicle until completion of the visit. If it is necessary to relocate the vehicle, the person performing the task shall be required to be screened/scanned again, prior to being permitted to visit.

1.3.1.4    In accordance with Department Order #708, Searches, if a visitor is the subject of a Service Dog alert or a positive Ion Scan reading, and extraordinary circumstances exist, the Warden may authorize non-contact visitation for the visitor who is the subject of the alert or the positive reading. Examples of extraordinary conditions include an alert or positive scan on an out-of-state visitor or an individual who is seriously ill or impaired, etc.

1.4.1    All incidents shall be fully-documented on an Information Report.

1.4.2    Circumstances of the incident shall be entered on the appropriate AIMS screen.

1.1.1    Past behavior of the inmate and/or visitor during visitation.

1.1.2    An inmate's disciplinary record.

1.1.3    Other available information relating to sound correctional practice.

1.2.1    To maintain the safety, security, and orderly operation of the unit.

1.2.2    For the well-being of visitors, staff, and inmates.

1.2.3    When an inmate is suspected of trafficking in contraband.

1.2.4    For repeated violation of visitation rules.

1.2.5    For purposes of investigation, when a visitor is found to possess a substance believed illicit or unauthorized.

1.2.5.1    Placement on non-contact visitation status, for investigative purposes, shall not exceed 30 calendar days.

1.2.5.2    Final determination that a substance(s) is illicit or unauthorized shall result in an additional suspension of the person(s) visitation, in accordance with section 911.06, 1.7 and 1.8.

1.3.1    Non-contact visitation for suspected drug activity shall not exceed 30 calendar days.

1.3.2    Should the substance(s) be determined to be illicit or unauthorized, further suspension of visitation shall be enacted in accordance with section 911.06, 1.7 and 1.8.

1.5    The unit Deputy Warden shall establish a review date for each inmate assigned non-contact visitation status and the date shall be entered in AIMS.

1.6.1    Special Management Units.

1.6.2    Inmates in or on Detention status.

1.6.3    Reception Centers.

1.6.4    Central Unit - Florence.

1.6.5    Special Management Area - Perryville.

1.6.6    Those in any other status designated by the Warden or unit Deputy Warden.

1.7.1    The written notification shall contain a statement advising that the inmate has 14 calendar days to provide information, which may impact the decision, to the unit Deputy Warden.

1.7.2    Inmates assigned to a unit identified in 1.6.1 though 1.6.6 of this section shall not receive written notification of placement on non-contact visitation status.

1.9    A decision by the unit Deputy Warden for placement into non-contact visitation may be appealed to the Warden within ten work days of the date of the notice. A decision by the Warden is final and cannot be appealed.

1.10.1    Inmate’s full name.

1.10.2    Inmate’s Arizona Department of Corrections (ADC) number.

1.10.3    Initial placement date.

1.10.4    Review date.

1.10.5    Status termination date.

1.10.6    Reason or purpose for status.

1.12    All non-contact visitation is subject to space limitations, and prior reservations are required. The location and duration of the visitation shall be determined by the unit Deputy Warden.

1.2    Law Enforcement Visitation - A law enforcement official(s) seeking to interview an inmate on official business shall be required to present proper identification (e.g., badge and identification card) for review by the Administrative Investigations Unit (AIU) staff prior to being granted visitation.

1.2.1    AIU staff shall:

1.2.1.1    Determine and document the purpose of the visit.

1.2.1.2    Provide the law enforcement official(s) with appropriate Departmental policies and procedures for review prior to granting visitation to ensure the law enforcement official(s) is knowledgeable and in compliance with Department Orders during the interview process, specifically as it relates to providing/supplying an inmate an item(s) not issued or authorized by the Department.

1.2.2    Law enforcement officers serving as routine transportation officers, are exempt from requirements of 1.2.1 through 1.2.1.2 of this section.

1.2.3    Should the Department be a party to a criminal or civil investigation, where a law enforcement official(s) is requesting admittance to conduct interviews with staff and/or inmates, or is requesting access to investigative reports, the official(s) shall be referred to the Department's Inspector General. Interviews shall not be conducted, nor reports released, until the request(s) has been authorized by the Inspector General.

1.2.4    Federal Bureau of Investigation agents, or other federal agency employees requesting visitation for conducting an interview(s) with Department staff or inmates for the purpose of investigating an alleged civil rights violation(s) are required to advise and consult with the Director, pursuant to the United States Code 42, Civil Rights Institutional Persons Act, Sub-chapter 1997b. The agent(s) shall be referred to the Inspector General. Admittance and/or interviews shall not be granted until the request(s) has been authorized by the Inspector General.

1.3.1    Special Management Units are mandated as non-contact visitation for all visitations.

1.3.2    All inmates pending Protective Segregation classification action shall be closely supervised and physically separated from all other inmate visitation while participating in visitation activities and during escorts to and from visitation.

1.4    Religious Visitation - Religious visits shall be conducted in accordance with Department Order #904, Inmate Religious Activities/Marriage Requests.

1.5    Department Employee Visitation - Department employees, conducting official business, shall contact appropriate unit staff to schedule a visit with an inmate.

1.6.1    Court ordered visitation will be facilitated on the 1^st and 3^rd Friday of each month.

1.6.2    Department of Economic Security (DES) caseworkers must call the unit where the inmate is assigned to request a visitation time slot at least seven days prior to the Friday visit. DES caseworkers must bring their state identification card (with photo) to gain access to the facility.

1.7.1    Only the unit Deputy Warden may authorize special visits for:

1.7.1.1    Exceptionally large families to facilitate all members visiting as a group with the inmate.

1.7.1.2    Out-of-state visitors.

1.7.1.3    Visitors unable to visit on a regular basis.

1.7.2    Inmates shall complete a Special Visit Request prior to the visit and the Special visitors shall be required to clear the ACIC/NCIC criminal history background check.

1.9    Holiday Visits - Visitation may be scheduled during the normal work week when the following holidays occur during a week day. For information regarding food visits and dates held see Department Order #809, Earned Incentive Program.

1.9.1    New Years Day

1.9.2    Valentine’s Day

1.9.3    Mother’s Day

1.9.4    Memorial Day

1.9.5    Independence Day (4^th of July)

1.9.6    Labor Day

1.9.7    Veteran’s Day

1.1.1    Introduction and/or attempted introduction of contraband or illegal contraband, or discussion of contraband introduction.

1.1.2    Escape, attempted escape, or discussion of escape.

1.1.3    Any action, attempted action, or discussion of action(s) that may jeopardize the unit safety and/or security. This includes infractions of the inmate disciplinary system.

1.1.4    Any criminal activity, attempted criminal activity or discussion of criminal activity.

1.1.5    Any discussion of graphic, detailed descriptions of sexual acts.

1.1.6    Any misconduct, attempted misconduct or discussions of misconduct, as outlined in section 911.02 of this Department Order.

1.1.7    A Service Dog alert or positive Ion Scan reading.

1.2.1    Suspension periods for a Service Dog Alert or positive Ion Scan reading are:

1.2.1.1    First Incident - Suspension for 30 days and 90 days of non-contact visitation status for the visitor following reinstatement.

1.2.1.1.1    If the visitor visits more than one inmate, the non-contact visitation shall also apply to visits with other inmates.

1.2.1.1.2    When a non-contact status visitor visits an inmate, the visit shall be non-contact, even if an inmate's other approved visitors are present.

1.2.1.2    Second Incident - Suspension for 90 days and 180 days of non-contact visitation status for the visitor following reinstatement.

1.2.1.3    Third Incident - Suspension for one year and indefinite non-contact visitation status for the visitor if visitation privileges are reinstated.

1.2.2    Suspension periods for possession of contraband and/or violation of standards of behavior are:

1.2.2.1    First Incident - Suspension for a 90 days and 180 days of non-contact visitation status for the visitor following reinstatement.

1.2.2.2    Second Incident - Suspension for 180 days and one year of non-contact visitation status for the visitor following reinstatement.

1.2.2.3    Third incident - Suspended indefinitely and indefinite non-contact visitation for the visitor if visitation privileges are subsequently reinstated. The Warden or unit Deputy Warden may impose permanent suspension of visitation.

1.2.3    Suspension period for possession of illegal contraband. Suspension for 180 days, minimally, and one year of non-contact visitation status for the visitor if visitation privileges are subsequently reinstated. Indefinite suspension and/or non-contact visitation status for the visitor may be considered based on the circumstances and type of illegal contraband detected.

1.4    Inmate visitation suspensions may be addressed through the inmate disciplinary system. Inmate appeals involving visitation suspensions may be addressed through the inmate disciplinary system appeals process.

1.5.1    When the telephone number of a suspended telephone call recipient is the same as another approved person, the unit Deputy Warden or designee may permit an inmate to call the person not under suspension at that number, provided that person is an immediate family member.

1.7    After reviewing all available information, the Warden or Deputy Warden shall determine appropriate action based on the specific circumstances and/or types of contraband detected.

1.9    Visitation and/or telephone privileges may be reinstated at the completion of the person's suspension period. A new visitation application shall be completed and shall be approved by the Warden or unit Deputy Warden prior to reinstatement.

1.2    Physical Security Requirement - The Warden and unit Deputy Warden shall ensure:

1.2.1    Visitation areas and buildings conform to physical security, access controls and security supervision consistent with the control needs of the inmate population of the unit being served.

1.2.2    Sufficient security staff is assigned to ensure the safe, secure and orderly operation of each visitation area.

1.2.3    40 hours of formalized, on-the-job training, including 16 hours of AIMS computer training, is provided to staff newly-assigned as a Visitation officer.

1.4    Shift Commanders shall tour the visitation area, minimally once per shift during scheduled visiting hours.

1.6    Computer terminals shall be secured from both public and inmate access. Visual display monitors at the visitation registration offices shall be located and positioned to preclude viewing by inmates and/or visitors.

911.08 VISITATION PRIVILEGES – REGULAR, HOLIDAY AND FOOD VISITS - This section establishes procedures for the provisions of an inmate’s earned incentive plan based on the inmate’s Earned Incentive Program Phase and custody level as outlined in Department Order 809, Earned Incentive Program.

1.4    Close Custody Inmates - See Department Order #809, Earned Incentive Program, Attachment B, for information regarding food visits for inmate in Close Custody.

1.4.1    Phase 1 - Close custody inmates shall be allowed to visit one block per week.

1.4.2    Phase 2 - Close custody inmates shall be allowed to visit two blocks per week.

1.4.2.2    Phase 2 close custody inmates shall also be allowed food visitation on the following two holidays:

1.4.2.2.1    Mother’s Day

1.4.2.2.2    Labor Day

1.4.3    Phase 3 - Close custody inmates shall be allowed to visit three blocks per week.

1.4.3.1    SECTION DELETED

1.4.3.1.1    SECTION DELETED

1.4.3.2    Phase 3 close custody inmates shall also be allowed food visitation on all the following recognized holidays:

1.4.3.2.1    Valentine’s Day

1.4.3.2.2    Mother’s Day

1.4.3.2.3    Labor Day

1.4.3.2.4    Veteran's Day

1.5.1    Phase 1 - Medium custody inmates shall be allowed to visit one block per week.

1.5.2    Phase 2 - Medium custody inmates shall be allowed to visit three blocks per week.

1.5.2.1    SECTION DELETED

1.5.2.2    Phase 2 - -Medium custody inmates shall also be allowed food visitation on the following two holidays:

1.5.2.2.1    Mother’s Day

1.5.2.2.2    Labor Day

1.5.3    Phase 3 - Medium custody inmates shall be allowed to visit four blocks per week.

1.5.3.1    SECTION DELETED

1.5.3.1.1    SECTION DELETED

1.5.3.1.2    SECTION DELETED

1.5.3.2    Phase 3 - Medium custody inmates shall be allowed food visitation on the following recognized holidays:

1.5.3.2.1    Valentine’s Day

1.5.3.2.2    Mother’s Day

1.5.3.2.3    Labor Day

1.5.3.2.4    Veteran's Day

1.6.1    Phase 1 - Minimum custody inmates shall be allowed to visit one block per week.

1.6.2    Phase 2 - Minimum custody inmates shall be allowed to visit three blocks per week.

1.6.2.1    SECTION DELETED.

1.6.2.2    Phase 2 - Minimum custody inmates shall also be allowed food visitation on the following two holidays:

1.6.2.2.1    Mother’s Day

1.6.2.2.2    Labor Day

1.6.3    Phase 3 - Minimum custody inmates shall be allowed to visit four blocks per week.

1.6.3.1    SECTION DELETED

1.6.3.2    Phase 3 - Minimum custody inmates shall be allowed food visitation on the following recognized holidays:

1.6.3.2.1    Valentine’s Day

1.6.3.2.2    Mother’s Day

1.6.3.2.3    Veteran’s Day

1.6.3.2.4    Labor Day

1.7.1    No beverages shall be allowed into visitation on food visit days. Beverages may be purchased as normal inside of visitation.

1.7.2    All food containers and utensils, per group, must fit into one ice chest/container, which shall be no larger than 25-quart size.

1.7.3    No more than two different groups of visitors may visit the same inmate at the same time and no more than two different ice chests/containers may be with an entire group of visitors during the visit.

1.7.4    Permissible food items shall be pre-cooked and/or properly prepared prior to arrival, wrapped in plastic or wax paper, or stored in a plastic see-through container.

1.7.5    No food shall be cut on site. All food must cut and pre-packaged into serving portions prior to arrival.

1.7.6    Allowable items are as follows:

1.7.6.1    Meat - must be prepared and properly packed prior to entering the unit. Meat shall be deboned, sliced, shredded, diced, or minced.

1.7.6.2    Salad - must already have the dressing on it.

1.7.6.3    Vegetables - shall be shredded, sliced, or diced. No corn-on-the-cob, but corn may be brought in a see through plastic container.

1.7.6.4    Baked potatoes - shall be cut in half prior to entering the unit.

1.7.6.5    Fruits - shall be peeled and quartered/sliced. No whole fruit will be permitted.

1.7.6.6    Pre-cooked casseroles - in serving portions.

1.7.6.7    Tamales - must be husked and cut in half.

1.7.6.8    Bread - must be pre-sliced.

1.7.6.9    Cheese - must be sliced or grated.

1.7.6.10    Tortillas.

1.7.6.11    Pre-packaged chips. Must be transferred into a clear plastic container or bag.

1.7.6.12    Pie(s) and cake(s) - must be pre-cut into serving portions.

1.7.6.13    Ice cream - must be in original sealed/unopened container not to exceed one pint per person.

1.7.6.14    Ice - limited to one 8-pound bag.

1.7.6.15    Condiments - (salt, pepper, etc....) in pre-packaged, single serving packets.

1.7.6.16    Utensils - forks and spoons only; shall be light-weight and disposable (plastic).

1.7.6.17    Paper plates and cups only. No Styrofoam

1.7.7    Prohibited items are as follows:

1.7.7.1    Glass, metal, or non see-through containers.

1.7.7.2    Appliances of any type.

1.7.8    All food not consumed during the visit shall be removed by the visitor.

911.09    OUT-OF-STATE VIDEO VISITS - This process is applicable only for Arizona inmate being housed out-of-state at contracted facilities for video visits with approved visitors in state.

1.1    Location – Any approved visitor may participate in video visitation at either ASPC-Tucson or ASPC-Perryville based on the visitor’s location preference.

1.1.1    All ASPC-Tucson video visits shall be conducted in Building 47, on the Main Prison Complex.

1.1.2    All ASPC-Perryville video visits shall be conducted in the South Lobby, on the Main Prison Complex.

1.2.1    Visitors shall:

1.2.1.1    Schedule a video visit by contacting the Contract Beds Bureau at 602-364-0277, between the hours of 9:00 A.M. and 3:00 P.M. (MST) Monday through Thursday, excluding holidays.

1.2.1.2    Specify whether they wish the video visitation location to be conducted at either Perryville or Tucson.

1.2.2    Video visits shall be scheduled for one visit at a time and no more than one week in advance.

1.2.2.1    Visitation sessions shall be scheduled for one 30-minute session.

1.2.2.2    Technical difficulties may result in the actual session being less than 30 minutes. Additional or make-up sessions shall be determined on a case-by-case basis and at the sole discretion of the On-Site Duty Officer.

1.2.3    Inmates shall be permitted one 30 minute video visit per weekend schedule. At the discretion of the visitation officers, visitation periods may be extended or a second visitation period permitted based on the availability and demand.

1.2.4    The Department coordinator shall coordinate the visitation schedule with the respective out-of-state coordinator to ensure that the inmate is advised and will be available for the scheduled visit.

1.2.5    The Department coordinator shall e-mail and fax the visitation schedule to:

1.2.5.1    Each video visitation coordinator at the out-of-state facility by Friday of each week.

1.2.5.2    The Complex Visitation Officers at ASPC- Perryville and ASPC- Tucson.

1.4    Visitation Process

1.4.1    Visitation shall be held on Saturdays, Sundays and designated holidays between the hours of 7:30 A.M. and 3:45 P.M. (MST).

1.4.2    Only visitors on an inmate’s approved visitation list will be authorized to visit.

1.4.3    Visitors shall arrive at Complex Visitation no less than 30 but not more than 45 minutes prior to the scheduled visit for processing.

1.4.4    After completing the sign in process, visitors shall be directed to the Complex Visitation Officer. The Complex Visitation Officer shall ensure visitors:

1.4.4.1    Have been processed through the visitation office.

1.4.4.2    Are authorized to visit.

1.4.4.3    Are appropriately dressed.

1.4.4.4    Are assigned to the corresponding video visitation station as noted on the scheduling roster.

1.4.5    Visits shall be conducted at a visitation station under staff supervision. A maximum of four visitors including children shall be permitted in the booth at one time.

1.4.6    All visits will be 30 minutes in duration, unless otherwise directed by the Warden, Deputy Warden of Operations or the On-Site Duty Officer. In the event the connection is interrupted due to technical difficulties, the visit may be extended the equal amount of time for which the connection was interrupted. (See 1.2.2.2 of this section.)

1.5.1    The Complex Visitation Officer shall:

1.5.1.1    Be responsible for all assigned inventorial and capital equipment.

1.5.1.2    Notify his/her first line supervisor upon discovery of missing or broken equipment, and shall submit a work order and information report prior to the end of shift.

1.5.1.3    Maintain a usage log and annotate the condition of equipment at the end of each visitation day.

1.5.2    If a visitor is observed tampering with any part of the video visitation equipment, the visit shall be terminated and the visitor suspended as follows:

1.5.2.1    First offense shall result in a 30-day suspension.

1.5.2.2  &nb