MINUTES OF PUBLIC MEETING
FOR CORRECTIONS OFFICER RETIREMENT PLAN LOCAL BOARD
ARIZONA DEPARTMENT OF CORRECTIONS

A Public meeting of the Corrections Officer Retirement Plan Local Board for the Department of Corrections was convened Thursday, February 21, 2008, at 9:00 a.m., in the Human Services Building, 1831 West Jefferson, Second Floor Training Room, in Phoenix, Arizona.

Present at the meeting were the following individuals:

Patrick Scherden, Chair Member ---------Ralph Burgher, Board Member
Matthew Proto, Board Member------------Dan Gannon, Board Secretary
Wade Woolsey, Board Member-----------Mary Turner, Pension Benefits Coordinator
Bennie Rollins, Board Member------------Michael McKee, Retiree

1. Call to Order – Local Board meeting called to order by P. Scherden, Chair, at 9:05 a.m., Thursday, February 21, 2008.
2. Approval of Minutes – A motion for approval of Thursday, January 24, 2008 Public Meeting Minutes was made by R. Burgher and seconded by M. Proto. Approved unanimously. At 9:06 a.m., Board took pause to enter into Executive Session. At 9:39 a.m., Board resumed Public Session.
3. Disability Retirement – The Board may enter into Executive Session pursuant to A.R.S 38-431.03 (A)(2) and obtain legal advice pursuant to A.R.S 38-431.03 (A)(3) to discuss details of a serious or confidential nature. The following applications have been filed and are presented for Local Board consideration:
   
   1. #99-05 Virginia Mitchell – Annual re-evaluation was received January 24, 2008. B. Rollins motioned to Table #99-05 until a medical evaluation can be made by an MD more appropriate to which the disability was approved. Once complete, a hearing to determine continuation of benefits shall be made. Seconded by W. Woolsey. Approved unanimously.
   2. #04-03 Tammy Lough – Annual re-evaluation was received February 15, 2008. If approved, Board will determine if payment is retroactive to January 1, 2008. B. Rollins motioned to Table #04-03 until all documents, pre-service related, can be obtained to permit the Board to review continuation of benefits. Seconded by R. Burgher. Approved unanimously.
4. Normal Retirements – The following applications were presented for consideration of retirement effective as stipulated below:
   1. February 1, 2008 – A motion to approve items 1-4, and 6 was made by R. Burgher and seconded by B. Rollins. Discussion: Chair echoed the desires of the Secretary to provide excellent customer service. Approving applications that are only missing the signed C12 will prevent new retirees from having to wait an additional month to receive the first pension check. M. Proto observed that previous Boards have approved applications contingent upon receipt of the C12. B. Rollins emphasized the importance of the member’s responsibility to submit documents on time, when given sufficient time, so the Board may ensure all requirements are satisfied. R. Burgher made an amended motion to approve items 1-6. In the case of item 5, approval is contingent upon receipt of a signed C12 by the end of February (and to be signed by either the Chair or Secretary). Seconded by B. Rollins. Approved unanimously.
      1. Carmen A. Barry
      2. Thomas L. Gutierrez
      3. Sharon K. Listiak
      4. Vincent P. Smith
      5. Sharon M. Tiers
      6. Derek J. Vincent
   2. March 1, 2008 – A motion to approve items 1-5 was made by M. Proto and seconded by B. Rollins. Approved unanimously.
      1. Daniel S. Bernstein
      2. Anthony A. Chadwick
      3. Stanley W. Filhart
      4. Danny J. Savage
      5. Ronald L. Washington
5. Survivor Benefits – The following applications were presented for consideration. A motion to approve items a-c was made by R. Burgher and seconded by B. Rollins. Discussion: B. Rollins raised the question of whether if it might be possible to accept these types of applications as a group, rather than vote on each, individually. As long as Public Safety has endorsed/accepted the applications—absent a minor document—for all practical purposes, is it safe to assume that the Board should feel comfortable approving them? Secretary indicated that, with rare exception, this should be the case.
   1. Rodney L. Bedell (Tyler Kelley, son; Deana Kelley, guardian)
   2. Troy E. Sessoms (Christina)
   3. Victor M. Sosa (Graciela)
6. Death Benefits - The following application was presented for consideration. Motion to approve item a. was made by B. Rollins and seconded by W. Woolsey. Discussion: Secretary noted that, upon his death, Mr. Ward was inactive from membership. Approved unanimously.
   1. Richard M. Ward (Sharon, wife)
7. Request to Remain in ASRS/CORP – The following waivers have been filed and are presented for Local Board consideration.
   1. Guadalupe B. Federico (CORP) – Motion to approve was made by B. Rollins and seconded by M. Proto. Approved unanimously.
   2. Carlos Garcia (CORP) – Motion to approve was made by B. Rollins and seconded by R. Burgher. Approved unanimously.
   3. Michael R. McKee (ASRS) – Motion to approve was made by B. Rollins and seconded by R. Burgher. Approved unanimously. Discussion: The ASRS has verified that the applicant purchased over 2 years of service in order to achieve sufficient credited service to comply Public Meeting Minutes February 21, 2008 Page Three with ARS 38-891. At the behest of B. Rollins, for future reference, the Secretary will obtain copies of the purchase agreements from the applicants (or ASRS).
8. General Discussion – Items may be discussed/voted on by the Board. At any time, the Board may enter into Executive Session pursuant to A.R.S 38-431.03 (A)(2) and obtain legal advice pursuant to A.R.S 38-431.03 (A)(3) to discuss details of a serious or confidential nature.
   1. C12 forms to PSPRS by the 10th of each month. Secretary noted that, beginning in March, all packets must be completed, approved and submitted to PSPRS by the 10th to receive payment at the end of the same month. For ADC, this will require earlier submission of applications.
   2. CORP Board access to medical records for the purpose of disability hearings. B. Rollins confirmed that Ms Laura Krause, ADOA, has assured us that the Board would have no problems obtaining access to appropriate records.
   3. March Board date/location has changed to 9 a.m. on March 12, 2008 at the Corrections Officer Training Academy (COTA) in Tucson.
9. Call to Public – No items.

Meeting adjourned at 10:21 a.m.

Transcribed this 25th day of February 2008.

______________________________________
Dan Gannon, Board Secretary

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