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The Financial Services Bureau acts as monitor and enforcer of state, federal and departmental laws, policies and
regulations pertaining to financial activity, as well as technical support to all areas of
ADC by establishing proper financial procedures. The Bureau provides a variety of mandatory,
periodic and ad hoc financial and performance measure reports to federal agencies, Governor's
office, State legislature, and to all levels of management at ADC. The Bureau works
closely with the Department of Administration's General Accounting Office, the
State Procurement Office and the Surplus Property Management Office.
The Financial Services Bureau is divided into five functional areas made up of the
Administrator's Office, Business Office, Finance, Procurement Services and Fleet and Inventory.
Administrator's Office - The Administrator functions as the Chief Financial Officer to represent
the Department in interagency and intergovernmental forums. Within the ADC, the Administrator's
Office provides technical support to the field Business Offices and oversight of all financial
matters. This office provides administrative support to HRIS users.
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Business Office - This unit coordinates the budget for the department's
Administrative Services Divisions. It is responsible for the development, administration,
tracking and reporting of the department's Agency Support and the budget for the Division
of Administrative Services. The office prepares and processes purchase requests, expense transfers, fund
transfers, as well as administrative and program cost accounting reports.
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Accounting - The Accounting Section processes financial transactions
such as payments to vendors, payments to employees for travel, deposits, expenditure transfers and budget transfers. It
also provides financial statements and management reports as well as
accounting and AFIS system support to field staff.
The Payroll Section tracks time and attendance and distributes
paychecks for all ADC employees, accounts for leave balances accurately
and timely, and provides payroll information to employees, timekeepers,
and the Department's Personnel Services Unit.
Inmate Trust Accounts Section is responsible
for the bank reconciliation of the Inmate Trust Account. This section
accounts for and distributes monies collected from inmates for state
filing fees, federal filing fees, and court ordered restitution
payments. The section provides support to Inmate Trust Account field staff and
system support for the Inmate Trust Account system.
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The Procurement Services Unit's responsibilities are, but not limited to, the
procuring of equipment or supplies, contracting for professional services,
and intergovernmental and interagency service agreements for the Department.
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Fleet Management is responsible for the Department's vehicle fleet ensuring that guidelines are followed for purchasing, operating, maintaining and using vehicles for state business. The Inventory Control Unit oversees the control and accountability of ADC owned equipment and capital property from acquisition through disposal.
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