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ARIZONA DEPARTMENT OF CORRECTIONS

DIRECTOR'S OFFICE MEMORANDUM

To: Distribution
   
From: Dora Schriro, Director
   
Date: December 26, 2006
   
Subject: Director’s Instruction # 254, Inmate Housing Assignment Process

Purpose:

Provide protocol to guide inmate housing assignments yielding the highest degree of safety possible when housing inmates in cells or dormitories.

Procedures:

Wardens, Deputy Wardens and Contract Bed Monitors shall ensure all cell and dormitory housing assignments comply in full with this Instruction whenever assigning inmates to housing for any duration. The basis for making housing assignment decisions are Housing Assignment Principles and Additional Double Cell Placement Factors. This Instruction provides guidance on the use of both sets of factors.

A. Housing Assignment Principles

The assigned Custody Level (minimum, medium, close and maximum) and the assigned Internal Risk Level (1-5) are the primary criteria for all temporary and permanent, rated or non-rated housing and holding areas for any duration.

At no time shall minimum custody prisoners be housed with close or maximum custody prisoners.

In general, minimum and medium custody inmates are housed in congregate settings such as dormitories and tents and not in cells.

In general, close custody prisoners are doubled celled but only with other close custody prisoners. If there are no other beds available, a medium custody inmate may be housed in the same cell as a close custody inmate when their institutional risk scores are the same.

At all times all maximum custody and/or IR-5 inmates are single celled.

B. Dormitory Assignments

Generally, inmates shall be housed in dormitories with inmates of the same custody level (minimum with minimum, medium with medium, etc.). As warranted minimum and medium custody inmates only may be housed in the same dormitory if their institutional risk scores are compatible.

Any housing area that is not a cell environment shall use the dormitory assignment criteria to make housing placement decisions.

C. Additional Double Cell Placement Factors

In addition to the Housing Assignment Principles, staff shall consider only those factors listed below when placing an inmate in a cell with another inmate. Any of these factors indicating unusual or exceptional circumstances shall be considered to ensure the pairing of cellmates provides a safe environment for each inmate insofar as can be reasonably determined based on the information available at the time of the placement.

1. Length and nature of criminal offense history

2. Length of sentence and amount of time already served

3. Prison disciplinary history

4. Institutional physical and/or verbal assault history

5. STG or related yard interpersonal information

6. Physical/mental abnormalities/ADA considerations

7. Compliance with the Corrections Plan

8. Height and weight

9. Age

D. Making the Housing Assignment:

Housing assignments shall be made under the direction of a Correctional Officer IV in consultation with the unit’s Chief of Security. After-hour assignments shall be made by the on-duty shift commander and shall be reviewed by the Deputy Warden or Duty Officer the next calendar day.

 

E. Exceptions:

Exceptions to the cell housing criteria shall not ordinarily be considered. Only under the most exigent of circumstances may the unit’s Deputy Warden and the complex’s Warden consider an exception.

All instances of exception shall be thoroughly documented by the unit’s Deputy Warden or Duty Officer via memorandum no later than the next calendar day and will illustrate the alternatives considered to achieve compliance with this Instruction.

The exception will be reviewed by the Warden within one workday of the cell assignment.

The Deputy Warden shall ensure the cell assignment exception will be brought into compliance with this Instruction as soon as prison conditions permit.

Deputy Wardens, Deputy Wardens of Operations, and Wardens are accountable for the safety of exception decisions.

F. Temporary Holding Enclosures

Temporary Holding Enclosures shall never be occupied by more than one inmate.

Definitions

Custody level: Refers to the public risk classification of inmates. Custody levels are maximum, close, medium, and minimum.

Internal Risk: Refers to the risk classification of inmates within the institutional setting. Internal Risk levels are 1 (minimum) through 5 (maximum).

Implementation

Wardens are responsible for administration of this Instruction.

 

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DI 1 Organizational and Title Changes
DI 4 ADC Intelligence System (restricted)
DI 41 Domestic Violence Convictions - Prohibition Against Possessing or Receiving Firearms
DI 57 Statewide Firefighting
DI 61 Sexually Violent Predators
DI 63 Service Dog Program
DI 67 Protective Segregation
DI 76 Service Dog (Inmate Control) Pilot Project
DI 78 Addendum to Department Order 511, Employee Handbooks and recession of section 511.02, Correctional Officer Handbook
DI 83 Modification to Department Order 602, Background Investigations
DI 84 Paralegal Access to the Institutions
DI 91 Employee Awards/Recognition
DI 101 Sale and Accounting of Arizona Department of Corrections (ADC) Pins
DI 109 Appreciation Medallion Program
DI 111 Disturbances - (Restricted)
DI 125 For P-5 Inmates in Protective Segregation in Level 5 Facilities.
DI 131 Process Service
DI 134 Mobility Assignments
DI 145 Strip Searches
DI 146 Service Dog Program; Joint Supervision
DI 154 Collection of Salary Overpayment
DI 155 Donations of Annual Leave between Related Employees Working in Different State Agencies.
DI 158 Inmate Program Plan
DI 159 Modification to Department Order 512
DI 167 Inmate Transportation (Restricted)
DI 172 Inmate Transportation (Restricted)
DI 174 Regulations for Staff who are visiting COTA
DI 175 Separation of Inmates
DI 180 Recording of Attendance for Employees in Excluded Positions
DI 181 Voluntary Grade Decrease
DI 183 Increase of Compensatory Leave Balance Carry-over
DI 187 Unresolved Staffing Procedures Issues; Hotline
DI 189 Overtime Authorization
DI 191 Correctional Officer (CO) Reinstatements/Former CO Hires
DI 192 Registration of Sex Offenders
DI 196 Victim's Leave
DI 197 On-Call Rescission
DI 199  Employee Incentive Program
DI 200 Sick Leave Use
DI 206 Employee Organizations
DI 208 Recruitment Bonus for ASP Complexes at Lewis, Florence and Eyman
DI 209 Retention Stipend for ASP Complexes at Lewis, Florence and Eyman
DI 211 Homeland Security Coordinator
DI 212 Security Respirator Procedures
DI 213 Domestic and Workplace Violence
DI 215 Retention Stipend
DI 219 Drug Offenders - Transition Program Release
DI 221 Employees Right To Representation
DI 224 Inmate Death Administrative Investigations
DI 225 Institution/Unit Sign-In/Sign-Out Logbooks
DI 227 Victim Services Office  
DI 229  Disciplinary Actions
DI 230  Staffing Procedures/Roster Management
DI 231  Use of Holding Enclosures
DI 234 Employees Named on an Order of Protection
DI 235 Hours of Inmate Recreation
DI 237 Response to Inmate Emergencies
DI 238 Modification of DO 704, Inmate Regulations
DI 241 Director's Instruction #241 , Sexual Assault Procedures
DI 242 Compensation or Time off for Legal Holidays for Uncovered, FLSA-Excluded Employees
DI 245 Director's Instruction #245, Dismissal Time Frame
DI 246 Director's Instruction #246, Out-of-State Travel Approval Requirements
DI 247  Director's Instructions #247 Inmate Store Procedures Fund
DI 249  Director's Instructions #249 12-Hour Shift Pilot Program for Security Staff
DI 250  Director's Instruction #250, Seniority
DI 253  Director’s Instruction #253, Modification to DI 206, Recognized Employee Organizations
DI 254  Director's Instruction #254, Inmate Housing Assignment Process
DI 255  Director’s Instruction # 255, External Notification of Significant Events
DI 256  Director’s Instruction # 256, Transfer of Medical Orders Between Health Facilities
DI 257  Director’s Instruction # 257, Direct Supervision/Unit Management
DI 258  Director’s Instruction # 258, Modification of DO 504, Recruitment and Hiring, and DO 508, Employee Discipline  
DI 260  Director's Instruction #260, Education Program’s Section 504 of the Rehabilitation Act of 1973 and Title II of the Americans with Disabilities Act (ADA) of 1990


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