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ARIZONA DEPARTMENT OF CORRECTIONS

DIRECTOR'S OFFICE MEMORANDUM
To: Distribution
From: Dora Schriro, Director
Date: December 27, 2006
Subject: Director’s Instruction # 255, External Notification of Significant Events

This Director's Instruction is effective immediately and will remain in effect until incorporated into the appropriate Department Order.

PURPOSE: This document provides procedural guidance concerning external notification of identified officeholders and media of events of consequence. This Director’s Instruction is intended to supplement but not supersede the notification procedures established by statute, agency’s policies or otherwise, some of which are referenced below. While state statute does not require notification of officeholders or the media, the department adopts these guidelines in the interest of operational transparency.

PROCEDURES: Effective with this Instruction, notification of identified officeholders and media shall be completed within the timelines provided.

1.0 Events of consequence to be communicated with identified officeholders and media:

1.1 Escape of an inmate where resolution is not eminent

1.2 Death of an inmate by other than perceived apparent natural causes

1.3 Death of an employee on duty by other than perceived apparent natural causes

1.4 Disturbance of significant size or duration where resolution is not eminent

1.5 Hostage taking where resolution is not eminent

1.6 Other events of consequence per the Director, or the Director’s designee

2.0 Notification of identified officeholders and media events of consequence shall be completed within the timelines provided:

2.1 Governor’s Office by the Director or designee by phone immediately; written notice to follow.

2.2 Chairperson of the Joint Select Committee on Corrections by the Arizona Department of Corrections’ (ADC) legislative liaison by phone within one business day; written notice to follow.

2.3 The Speaker of the Arizona House and President of the Arizona Senate by the ADC legislative liaison by phone within one business day; written notice to follow.

2.4 State legislators in the district where the event of consequence occurred by the ADC legislative liaison by phone within one business day; written notice to follow.

2.5 Media by the ADC public information officer by News Release via email within one business day except where public safety warrants otherwise.

3.0 Notification of identified officeholders and media augments established criminal justice notifications:

3.1 Medical Examiner/Coroner by the ADC Criminal Investigation Unit’s (CIU) investigator by phone immediately upon confirmation of death by a licensed physician, physician assistant or nurse practitioner.

3.2 County Attorney by the CIU investigator by phone within one business day; written notice to follow.

3.3 Local Law Enforcement with jurisdiction to issue warrants/power to arrest by the CIU investigator by phone within one business day; written notice to follow

3.4 Local Law Enforcement with jurisdiction to investigate by the CIU investigator by phone within one business day; written notice to follow.

Definitions

Escape – An inmate's unauthorized absence or departure from custody from a correctional institution without permission or a secure work/transportation detail

Death by other than perceived apparent natural causes - An unexpected death caused by an apparent accident, homicide or suicide

Major Disturbance – As defined by ADC Departmental Order 105 and DI 111 (Restricted)

Reference

ADC Director’s Order 105, Information Reporting

ADC Director’s Order 122, Quality Assurance Review

ADC Director’s Order 201, Information Release

ADC Director’s Order 207, Media Relations

ADC Director’s Order 608, Criminal Investigations

ADC Director’s Order 711, Inmate Death or Hospitalization Notification/Disposition

ADC Director’s Instruction 111, Disturbances (Restricted)

ADC Director’s Instruction 224, Inmate Death/Administrative Investigations

A.R.S. §11-593, Reporting of Certain Death, Failure to Report; Penalty

 
ADC Policies
Policies
DI 1 Organizational and Title Changes
DI 4 ADC Intelligence System (restricted)
DI 41 Domestic Violence Convictions - Prohibition Against Possessing or Receiving Firearms
DI 57 Statewide Firefighting
DI 61 Sexually Violent Predators
DI 63 Service Dog Program
DI 67 Protective Segregation
DI 76 Service Dog (Inmate Control) Pilot Project
DI 78 Addendum to Department Order 511, Employee Handbooks and recession of section 511.02, Correctional Officer Handbook
DI 83 Modification to Department Order 602, Background Investigations
DI 84 Paralegal Access to the Institutions
DI 91 Employee Awards/Recognition
DI 101 Sale and Accounting of Arizona Department of Corrections (ADC) Pins
DI 109 Appreciation Medallion Program
DI 111 Disturbances - (Restricted)
DI 125 For P-5 Inmates in Protective Segregation in Level 5 Facilities.
DI 131 Process Service
DI 134 Mobility Assignments
DI 145 Strip Searches
DI 146 Service Dog Program; Joint Supervision
DI 154 Collection of Salary Overpayment
DI 155 Donations of Annual Leave between Related Employees Working in Different State Agencies.
DI 158 Inmate Program Plan
DI 159 Modification to Department Order 512
DI 167 Inmate Transportation (Restricted)
DI 172 Inmate Transportation (Restricted)
DI 174 Regulations for Staff who are visiting COTA
DI 175 Separation of Inmates
DI 180 Recording of Attendance for Employees in Excluded Positions
DI 181 Voluntary Grade Decrease
DI 183 Increase of Compensatory Leave Balance Carry-over
DI 187 Unresolved Staffing Procedures Issues; Hotline
DI 189 Overtime Authorization
DI 191 Correctional Officer (CO) Reinstatements/Former CO Hires
DI 192 Registration of Sex Offenders
DI 196 Victim's Leave
DI 197 On-Call Rescission
DI 199  Employee Incentive Program
DI 200 Sick Leave Use
DI 206 Employee Organizations
DI 208 Recruitment Bonus for ASP Complexes at Lewis, Florence and Eyman
DI 209 Retention Stipend for ASP Complexes at Lewis, Florence and Eyman
DI 211 Homeland Security Coordinator
DI 212 Security Respirator Procedures
DI 213 Domestic and Workplace Violence
DI 215 Retention Stipend
DI 219 Drug Offenders - Transition Program Release
DI 221 Employees Right To Representation
DI 224 Inmate Death Administrative Investigations
DI 225 Institution/Unit Sign-In/Sign-Out Logbooks
DI 227 Victim Services Office  
DI 229  Disciplinary Actions
DI 230  Staffing Procedures/Roster Management
DI 231  Use of Holding Enclosures
DI 234 Employees Named on an Order of Protection
DI 235 Hours of Inmate Recreation
DI 237 Response to Inmate Emergencies
DI 238 Modification of DO 704, Inmate Regulations
DI 241 Director's Instruction #241 , Sexual Assault Procedures
DI 242 Compensation or Time off for Legal Holidays for Uncovered, FLSA-Excluded Employees
DI 245 Director's Instruction #245, Dismissal Time Frame
DI 246 Director's Instruction #246, Out-of-State Travel Approval Requirements
DI 247  Director's Instructions #247 Inmate Store Procedures Fund
DI 249  Director's Instructions #249 12-Hour Shift Pilot Program for Security Staff
DI 250  Director's Instruction #250, Seniority
DI 253  Director’s Instruction #253, Modification to DI 206, Recognized Employee Organizations
DI 254  Director's Instruction #254, Inmate Housing Assignment Process
DI 255  Director’s Instruction # 255, External Notification of Significant Events
DI 256  Director’s Instruction # 256, Transfer of Medical Orders Between Health Facilities
DI 257  Director’s Instruction # 257, Direct Supervision/Unit Management
DI 258  Director’s Instruction # 258, Modification of DO 504, Recruitment and Hiring, and DO 508, Employee Discipline  
DI 260  Director's Instruction #260, Education Program’s Section 504 of the Rehabilitation Act of 1973 and Title II of the Americans with Disabilities Act (ADA) of 1990


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