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Administrative
Services |
Administrative Services,
602-542-1163
The Administrative Services
Bureau (ASB) is the Department’s watch dog of
financial activity. It acts as monitor and
enforcer of state, federal and departmental
laws, policies and regulations pertaining to
financial activity, as well as technical support
to all areas of ADC by establishing proper
financial procedures. The ASB provides a variety
of mandatory, periodic and ad hoc financial and
performance measure reports to federal agencies,
Governor’s office, State legislature and to all
levels of management at ADC. The ASB works
closely with the Department of Administration’s
General Accounting Office, the State Procurement
Office and the
Surplus Property Management Office.
The Administrative Services Bureau is divided
into five functional areas made up of the
Administrator’s Office, Business Office,
Financial Services, Procurement Services, and Fleet
& Inventory.
Administrator’s Office
The Administrator
functions as the Chief Financial Officer to
represent the ADC in interagency and
intergovernmental forums. Within the ADC, the
Administrator’s Office provides technical
support to the field Business Offices and
oversight of all financial matters. This office
provides administrative support to HRIS users.
Business Office, 602-364-3812
This unit coordinates
the budget for the department's Support Services
Divisions. It is responsible for the
development, administration, tracking and
reporting of the department’s Agency Support and
the budget for the Division of Support Services.
Prepares and processes purchase requests,
expense transfers, fund transfers, as well as
administrative and program cost accounting
reports.
Financial Services,
602-364-3418
Accounting - The Accounting
Section processes financial transactions such as
payments to vendors, payments to employees for
travel and tuition reimbursement, deposits,
expenditure transfers and budget transfers. It
also provides financial statements and
management reports as well as accounting and
AFIS system support to field staff.
Payroll - The Payroll Section tracks time and
attendance and distributes paychecks for all ADC
employees, accounts for leave balances
accurately and timely and provides payroll
information to employees, timekeepers, and the
Department’s Personnel Services Unit.
Inmate Trust Accounts - Inmate Trust Accounts
Section (ITA) is responsible for the bank
reconciliation of the Inmate Trust Account. This
section accounts for and distributes monies
collected from inmates for state filing fees,
federal filing fees, and court ordered
restitution payments. ITA provides support to
Inmate Trust Account field staff and system
support for the Inmate Trust Account system.
Procurement Services,
602-542-1172
Procurement Services Unit
responsibilities are, but not limited to, the
procuring of equipment or supplies, contracting
for professional services, intergovernmental and
interagency service agreements for the
Department
Fleet and Inventory,
602-364-3374
Fleet Management is responsible
for the Department’s vehicle fleet ensuring that
guidelines are followed for purchasing,
operating, maintaining and using vehicles for
state business.
The Inventory Control Unit oversees the control
and accountability of Department owned equipment
and capital property from acquisition through
disposal.
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